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5 Best Office 365 Backup Solutions for Windows & Mac OS

best office 365 backup solutions
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Published By Aswin Vijayan
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Approved By Anuraag Singh
Published On January 2nd, 2024
Reading Time 6 Minutes Reading
Category Office 365

Microsoft Office 365 has many advanced facilities included in its business plan. No wonder it is the most preferred cloud platform by many enterprises for daily work activities. Despite having several benefits, data loss is still a concern among its users.

Since Microsoft 365 is a web-based productivity suite, data loss can be a result of external security threats, accidental deletion, and/or server breakdown. According to TechTimes, ‘one in six of those using Microsoft 365, have suffered more than 500 data breaches in 2020.’

So, for organizations running on Microsoft Office 365, it is suggested to back up their crucial data to stay away from financial and reputational disasters. Hence, in this article, we have listed the top 5 best Office 365 backup solutions, Go through the write-up and choose the right solution as per your requirements.

Here Is the List of Top 5 Office 365 Backup Software Solutions

1) Office 365 Backup & Restore Software By SysTools

Among the top 5 Microsoft 365 backup solutions, SysTools Office 365 Backup & Restore Software [Recognized by Gartner] is a leader in terms of security and reliability. It is an all-in-one backup solution designed for comprehensive mailbox backups of O365 accounts. It provides the safest ways to store Office 365 data locally in PST file format. With this tool, you can securely store sensitive Office 365 emails, calendars, contacts, tasks, and more in an offline environment.

 Key Features:

  • Securely & automatically backs up Office 365 mailboxes.
  • Downloads multiple Office 365 mailboxes to PST in one go.
  • Offers File Naming Convention to keep mailbox data organized. 
  • Allows to easily restore PST files to Microsoft Office 365 accounts.
  • Effortlessly backs up emails, documents, contacts, & calendars.
  • Offers Pause & Resume button to backup efficiently.
  • Provides a date filter to back up only selected files to the system.
  • Easily choose the desired destination location for storing the files.
  • Backs up User Mailbox as well as Shared Mailbox data smoothly.
  • Keeps the same folder hierarchy and structure as the mailbox post backup.

Note: Download the free demo of SysTools Office 365 Backup Tool for Windows and Mac OS and check software features for free with certain limitations.

2) 4n6 Office 365 Backup Tool

Our 2nd runner-up is 4n6 Office 365 Email Backup Software. Crafted by industry experts, this tool is your safeguard for Office 365 account backup, shielding your mailbox from external threats. The user-friendly and simple graphical user interface allows users to perform error-free backups without prior technical expertise.

 Key Features:

  • Backs up complete admin O365 mailbox to an IMAP account all at once.
  • Downloads Office 365 Items like emails, contacts, calendars, attachments, notes, etc.
  • Supports backing up in-place archive and shared mailbox data in Microsoft 365.
  • Maintain 100% data integrity during the Office 365 backup process.
  • Offers date filters for selective backup of Office 365 data.
  • Provides the option to customize file names during the backup process to PDF, HTML, and Others
  • Allows to set the desired location on the system to save exported Office 365 data.
  • Saves Office 365 mailbox data into various file formats.
  • Compatible with Windows 11 & 10 OS and works with different M365 Plans.

3) Corbett Office 365 Backup Tool

In the list of top 5 backup solutions, now comes the Office 365 Backup Tool by Corbett, it is designed with simplicity in mind and is ideal for users new to the software backup process. Specifically, it has a date filter feature, which allows you to back up data from Office 365 within a specified date range. The tool supports various output formats including EML, PST, MBOX, and document types like PDF, vCard, CSV, Text, and HTML.

Key Features:

  • Backs up emails, attachments, contacts, calendars, etc locally.
  • Provides multiple saving options such as EML, PST, and MBOX.
  • Keeps data and folder integrity throughout the backup process.
  • Allows to download Microsoft 365 data to PDF, vCard, CSV, Text, and HTML.
  • Supports to backup multiple Microsoft 365 emails in bulk.
  • Automatically detects email server address and port number.
  • Exports Microsoft 365 files to other email service providers.
  • Compatible and works with Windows OS 11, 10, 8, 7.

4) BitRecover Office 365 Backup Wizard

Another complete solution for Office 365 mailbox backup, is BitRecover Office 365 backup wizard. It completely eliminates the risk of data loss and ensures a smooth data backup. Along with regular mailboxes, it also exports the shared and in-place archive mailbox to local file formats. It works with the latest and old versions of Windows OS.  

 Key Features:

  • Easily backs up user and admin Office 365 mailbox accounts. 
  • Saves Office 365 Mailbox items such as emails, contacts, tasks, and calendars. 
  • Downloads Office 365 primary mailbox and shared mailbox. 
  • Creates separate PST per user while backing up email mailboxes.
  • Carries out a selective backup with an advanced filter option.
  • Also backs up Office 365 Inbox, Drafts, Sent, etc. to PST File Format.
  • Easily organizes emails through Naming Convention. 

5) RecoveryTools Office 365 Email Backup Software

Office 365 Email Backup Software by RecoveryTools, is a handy solution designed to securely back up your Office 365 email data. This software is equipped with advanced features to help you protect your important emails, calendars, contacts, and other mailbox items. With its user-friendly interface and robust functionality, it’s an excellent choice for ensuring the safety and availability of your Office 365 data.

 Key Features:

  • Backs up Microsoft 365 mailboxes to local disk easily. 
  • Exports multiple Office 365 emails to 10+ file formats.
  • Offer various file naming options for better email management. 
  • Provide the option to export Office 365 contacts to CSV file format.
  • Keeps the on-disk system folder hierarchy maintained during the backup.
  • Backs up Office 365 emails to universal formats i.e. EML, DOC, CSV, HTML, etc.
  • Works with all versions of Windows OS including Windows 10, 8.1, 8, 7, XP, and Vista.

Also Read: 11 Best OLM to PST Converter Tool For Mac & Windows OS

Final Analysis

The adoption rate of Microsoft Office 365 continues to soar, but along with its growth comes the persistent risk of security threats on this cloud-based platform. Therefore, to strengthen the overall security of vital mailbox data, Office 365 backup solutions emerge as the most prudent choice. 

Hence, in this article, we delve into a comprehensive exploration of the top 5 Office 365 backup solutions, aimed at offering users a range of options for safeguarding their valuable data.