How to Migrate Office 365 Groups (Documents, Conversations) to New Tenant?

Alessia Manon | Published: January 29, 2019 | Office 365

Office 365 Groups makes easy for the users to work together without any problem. Basically, Office 365 Groups is the cross-application membership service in Office 365 with a list of members and a loose coupling to related workloads. Moreover, it also includes a SharePoint team site, Yammer Group, shared Exchange mailbox resources, Planner, Power BI, and One Note. One can easily add or remove people to the group. However, the situation becomes complicated when the user switches from Office 365 one tenant to another. The need arises to migrate Office 365 groups including documents, conversation to the new tenant. Thus, to help out all the Office 365 users, we are going to introduce a step-by-step process to migrate Office 365 group to the new tenant in the section explained below.

Need to Migrate Office 365 Groups to New Tenant

In Office 365, Group allows the user to choose a particular set of people who the user wishes to collaborate with. Additionally, one can also set up a collection of resources for those people to share. The user does not have to worry about manually assigning permissions to those resources as adding members to the group will automatically give the permission they require to access tool and resource

Complete Procedure to Move Office 365 Groups to New Tenant

Now, to migrate Office 365 groups to the new tenant, the user has to follow below-mentioned steps. The migration process is divided into 3-steps:

1. Create the customer and also create the Source and Destination endpoints

2. For the Source Endpoint:

  • Prepare Source Environment
  • Prepare Destination Environment
  • MSPComplete Steps

Step 1: Prepare Source Environment

1. First, you need to create an administrator account in Office 365 which is to be used for the migration or you can also use the global admin account for tenant

2. Now, add the migration administrator account as owner and a member of the Source group

3. Note the owners and members of the group as this information is required when replicating the membership of the Source group at the Destination group

Step 2: Prepare Destination Environment

1. First of all, create an administrator account in Office 365 to be used for the migration or make use of the global admin account for the tenant

2. Next, you need to create the Office 365 group, if it does not already exist

3. After that, add the migration administrator account as an owner and a member of the Destination group

4. Now, you have to insert other owners and member to the group to replicate the membership of the Source group

Step 3: MSPComplete Steps

1. Create the customer and also create the Source and Destination endpoints

2. For the Source Endpoint:

  • First, you need to click on Endpoints > Add Endpoint and then enter the endpoint name
  • Now, select the Office 365 Groups for the endpoint type
  • After that, you have to enter the URL of the group’s document library into the URL field
  • Enter the admin account credentials

3. For the Destination Endpoint:

  • Now, click on Endpoints and then click on Add Endpoint.
  • After that, you need to enter the endpoint name and select Office 365 Groups for endpoint types.
  • Next, enter the URL of the group’s document library into the URL field.
  • Enter the admin account credentials.

4. Finally, you need to purchase licenses. However, it is recommended that one must purchase the User Migration Bundle license for this migration scenario. The User Migration Bundle licenses permit the user to perform the multiple migrations of User mailboxes, documents, and personal archives, plus Google coexistence configuration.

Summing Up

When it comes to collaboration in Office 365, Groups make this task simpler. However, when Office 365 users migrate from one tenant to another then need arises to move Office 365 group including documents, conversations to the new tenant. Thus, in the above section, we have introduced a complete procedure to migrate Office 365 groups to the new tenant in a hassle-free way.