How to Create Multiple Inboxes in Gmail and Manage Them Well
Blog Overview – If you are the one whose Gmail inbox feels like a crowded parking lot where each and every car is blocking another one. Important emails from your manager, doctor or clients often get buried by promotional and notification-type email. You know they are there in your inbox, but locating them creates stress.
In this blog, we will show you exactly how to create multiple inboxes in Gmail. So every important email has its own parking space. So nothing important gets lost ever again.
Why People Create Multiple Inboxes in Gmail
People go ahead with creating multiple inboxes in Gmail for one simple reason: clarity. When everything sits in one inbox it is possible that important emails are mixed with unimportant ones. We can think of it as putting groceries, car tools, and important paperwork all in one box. Multiple inboxes are like the creation of separate drawers. One drawer for work, one for important emails, and one for follow-ups. This creates peace of mind knowing everything has its pre-assigned place. For this reason, people search for how to set up multiple inboxes in Gmail.
How to Create Multiple Inboxes in Gmail Step-by-Step
Learning how to create multiple inboxes in Gmail is easier than most people think. As Gmail has this feature built in, you just need to turn it on and configure it. Let’s check how we can do it.
- Sign in to your Gmail account.
- On the top right Click on settings and go to all settings.
- Click the Inbox tab.
- Under the Inbox type.
- Select multiple inboxes.
This will instruct Gmail that you want separate sections instead of one large inbox. Now, the next step you have to perform.
Define Inbox Sections – In this step, Gmail will ask what emails you want in each section. To define them, you can use certain filters, like.
- is:starred – Under this inbox, you will only see starred emails.
- label:work– Under this inbox, you will only see emails related to your work.
- from:client@email.com – This inbox will show emails from specific people only.
This is like assigning parking spots. Each email now has a designated space. Now, in the next step, you have to decide. where these inboxes should appear.
Inbox Placement
- Below your main inbox.
- Above your main inbox.
- To the right side.
You can select what feels easiest for you. Most people want to place their important emails at the top, so they select the above option. We hope you are now clear on how to set up multiple inboxes in Gmail.
Why Smart Users Do Before Multiple Inbox Creation
As people contain their important and confidential emails in their inbox. They don’t want to lose them; they want them to remain within easy access, due to which they learned how to create multiple inboxes in Gmail.
But to be extra cautious and preserve their important Gmail emails, which can be legal papers, academic reports, financial papers, etc. They decide to create a backup offline. So even if Gmail space gets consumed, they have all their important emails, attachments, and data accessible. Once the data is backed up safely. Existing data can be deleted to free up Gmail space we can also say a professional tool also helps you in increasing Gmail storage space.
The Safer Approach: Backup Your Inbox Before Organising
Creation of multiple inboxes organises your emails. But it does not protect them. Emails still live in your Gmail account. These important emails can be accidentally deleted or lost during sync errors. It can even become inaccessible if one’s account gets compromised. This is the reason a responsible user first secure there emails offline. Before moving ahead in their journey of how to set up multiple inboxes in Gmail.
Here is where Gmail Backup Software steps in and, in a very hassle-free way, creates a backup of your Gmail data in your desired backup location. One can use other manual methods, like saving each email individually or using the Google Takeout method. If you have a large inbox and a volumetric one, it will be like removing every bolt from a car engine using your fingers instead of proper tools.
Steps to Secure Your Emails Before Creating Multiple Inboxes
- Download and install the tool.
- Select Gmail as the source of backup.
- Select email as a workstation.
- Decide on your date range of backup and desired format.
- Sign in to your Gmail account.
- Authorise and verify yourself.
- Select your desired backup location path (for instance folder in a connected flash drive).
- Start the backup process.
Your emails are now safely stored offline. Once this is done, you can organise your inbox freely without worrying about losing anything important. Once these steps are performed. We can organise our inbox freely through the above-mentioned steps on how to create multiple inboxes in Gmail.
Common Mistakes People Make When Setting Up Multiple Inboxes
Many people make small mistakes in the process of their query on how to set up multiple inboxes in Gmail. These mistakes cause confusion later. One should avoid these mistakes.
| 📑 Creating too many inbox sections. | 💾 Not backing up important emails first. | ⚙️ Using incorrect filters. | 🧪 Forgetting to test their setup. |
One should keep the structure simple and should focus on important categories like work, important, and follow-up.
Closing Thoughts
Our Gmail inbox is designed to work for us, not against us. When we learn how to create multiple inboxes in Gmail. We give every important email its proper place. But we have to remember the golden rule that smart professionals follow. Protect first and organize second. Creation of a backup of all our important emails keeps our valuable data safe and secure. Just like a well-maintained car runs smoothly. A well-organized Gmail inbox makes our daily lives easier and more productive.
Frequently Asked Questions
Q – Is creating multiple inboxes in Gmail difficult for beginners ?
Ans – No, Gmail provides a built-in multiple inbox feature that anyone can enable from the Gmail settings tab in just a few clicks. Without technical knowledge.
Q – Should I back up my Gmail data before creating multiple inboxes in Gmail ?
Ans – Yes, backing up ensures your important emails stay safe offline while you reorganize, preventing accidental loss and deletion.
