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Best Gmail Backup Software to Manage Gmail Storage Space

Published By Aswin Vijayan
Approved By Anuraag Singh
Published On February 23rd, 2024
Reading Time 12 Minutes Reading
Category Backup, Gmail
best gmail backup tool

Gmail backup software allows user’s to save Gmail emails locally and manage storage. This post will list best tools to use on Mac and Windows OS. Lets get started!

In this data-driven world, nearly everything we come across is influenced, even controlled, by data. Data comes in all forms and formats and one of the best ways to send and receive this data online is through email services.

Google provides 15GB free storage space to store data including Gmail emails. Once storage get full then new email will not be received. In this situation, you will be left with two options either upgrade to Google paid service or backup Gmail emails and delete from Gmail server. In this page I will explain the best utilities that can be used to backup Gmail emails and free up Google storage.

So here we are presenting a list of the 10 best Gmail email backup software that allows user’s to migrate data from their Gmail accounts to multiple file formats.

Download for Win OS Download for Mac OS

SysTools Gmail Backup Software

SysTools Gmail Backup Tool is an automated solution used to take backup of Gmail data effectively without any data loss or corruption. Available in 11 different languages, this Gmail Email Backup tool is supported by both Windows & Mac OS and tops the list of applications providing similar functionalities.

Unique Features of this Software

  • Puts unimportant messages in the archive locally to free up space from the Gmail server.
  • Saves all Google Contacts and Calendars events in the VCF and ICS formats, respectively.
  • Supports Incremental Backup that picks up only newly-arrived emails in subsequent backup operations.
  • Exports the emails from all Gmail folders into file formats: PST, MSG, MBOX, and EML.
  • Downloads all the files and folders of Google Docs, Spreadsheets, Slides, Images, and Videos.
  • Generates the Backup report in the CSV format; thus allowing users to analyze the entire Gmail account backup task.
  • Is a standalone application and does not require the installation of any other software to work.

SysTools Gmail Backup Tool

Free Demo Version: The Trial edition allows you to take the backup of the first 100 Gmail emails, 25 Google contacts, and 25 Calendar events from your Google account.

BitRecover Gmail Backup Wizard to Save Emails

BitRecover Gmail Backup Wizard emerges as the next best choice for users looking for a Gmail Data Backup solution. This Backup tool allows you to download and create archives of Gmail emails along with associated attachments directly in multiple email/desktop clients and cloud platforms. This tool is available for both Windows and Mac OS.

Unique Features of this Software

  • Allows users to create a backup repository of downloaded Gmail emails on internal and external storage devices.
  • Downloads emails from multiple @gmail IDs and then shift into a single Gmail account.
  • Creates the savinglog.txt file containing all the details of the backup process, such as completion status, date, and time.
  • Provides the facility to view all the selected Gmail folders before starting with the backup process.
  • Preserves all the email components such as inline images, headers, embedded attachments, email addresses, and hyperlinks.
  • Allows users to take the backup of Gmail emails in more than 25 popular file formats.
  • Data filter options like Date Range, From, To, and Subject allows you to take selective backup.
  • You can set up a proxy server to back up the data of your Gmail account.

Free Demo Version: The free version allows you to export a maximum of 25 emails from every folder in the desired file format with all the associated details.

4n6 Gmail Backup Software to Archive Gmail Data

4n6 Gmail Backup Tool permits users to export and save all the data of their Gmail mailbox including Gmail Emails, Contacts, Attachments, Calendars, and Journals in multiple file formats. Designed specifically for Windows operating system, the software also supports batch migration of multiple Gmail accounts.

Unique Features of this Software

  • Allows users to batch-process multiple Gmail accounts simultaneously.
  • Facility for taking the backup of selective files and folders from the Gmail account.
  • Allows users to save their Gmail emails to multiple document formats, such as EML, MBOX, PST, PDF, HTML, Text, and CSV.
  • Provision of migrating Gmail mailbox on IMAP, Gmail, and Microsoft 365.
  • The Delete after Backup option deletes emails from the server after taking the backup.
  • Multiple view modes, such as Content, Hex View, and Raw Messages, allow users to deeply analyze mail content from different perspectives.
  • The facility of sorting data items as per different criteria, such as Name, Subject, To/From, CC, Date, and Content.
  • The tool is compatible with all versions of Windows OS.

Free Demo Version: The trial version is free and allows you to back up 10 emails from your Gmail account.

MacUncle Gmail Backup for Mac OS Users

Another popular software for taking the backup of entire Gmail mailboxes is MacUncle Gmail Backup. You just need to log in with your account credentials to perform various functions, such as downloading Gmail emails to multiple file formats and importing Gmail to Outlook Mac / iCloud / Thunderbird.

Unique Features of this Software

  • Equipped with high-tech algorithms to perform a variety of functions, such as migrating data in bulk and applying filters.
  • Creates backup files in the most popular file formats such as PST, MSG, MBOX, EML, MBOX, and PDF.
  • Preserves the integrity of all the components of the Gmail mailbox, such as structure and hierarchy of folders, email formatting, and meta properties.
  • Compatible with most Mac OS versions, such as 10.15 (Catalina), 10.14 (Mojave), 10.13 (High Sierra), 10.12 (Sierra), OS X 10.11 El (Capitan), 10.10 (Yosemite), 10.9 (Mavericks), and 10.8 (Mountain Lion).
  • The user-friendly interface makes the tool easily operable by both technical and non-technical users.


Best Gmail Email Backup Software

Free Demo Version: You can download 25 Gmail emails from your Google Account by using the Demo version of MacUncle Gmail Email Backup Wizard.

FreeViewer Gmail Backup to Freely Archive Emails

The FreeViewer Gmail Backup Tool is designed with advanced algorithms to serve user-specific requirements while migrating Gmail emails in multiple file formats, such as PST, PDF, HTML, and MBOX. Supported by both Windows and Mac operating systems, the software provides users the option to back up emails with/without attachments, folders, and other elements. The intuitive GUI allows even the non-techies to operate the tool with complete ease.

Unique Features of this Software

  • Lets you download single or multiple Gmail accounts with all their associated attachments and folders.
  • Keeps the metadata, inline images, and formatting of all the emails intact during migration.
  • Pause and Resume options allow users to halt & restart the backup process from the point it was stopped.
  • The incremental backup option takes up only the newly-arrived data; thus, reducing the chances of data duplication.
  • Allows users to take the backup of the ‘@googlemail.com‘ Domain Account.
  • Does not require the installation of MS Outlook to convert files to PST format.
  • The Backup Report provides the complete details of the backup process like mail count, number of contacts, etc.
  • The Delete After Download option allows users to delete data from the server after it has been downloaded.
  • Compatible with Windows 11, 10, 8, and 7 OS and Mac OS X 10.13, 10.12, 10.11, 10.10.

Free Demo Version: The Trial version allows you to store 100 Gmail emails and 25 other items from each folder.

Advik to Export Gmail Emails to Multiple Formats

The next software on our list is Advik Gmail Backup Tool. Equipped with a simple, interactive, and self-explanatory interface, this amazing tool is capable of backing up entire Gmail folders to another Gmail account, Office 365, or any other Webmail account. The software supports more than 30 file formats including PST, EML, MSG, CSV, and DOC to save and convert Gmail emails.

Unique Features of this Software

  • Allows users to save Gmail emails directly in any external storage device like Hard Drives or USB drives.
  • Easily migrates multiple Gmail accounts at once without any error or data loss.
  • Provides the option to backup / migrate only selected emails by applying the Advance Email Filter.
  • Capable to migrate complete mailboxes from one Gmail account to another.
  • The integrity of the metadata and of all the key elements and attributes, such as cc, bcc, subject name, too, signature, date, time, attachments, and hyperlinks are maintained.
  • The tool works well with all versions of the Windows operating system.

Free Demo Version: You can take a backup of 25 items from each folder for free.

RecoveryTools Gmail Backup Wizard to Save Emails

Highly rated and recognized by experts as an all-in-one solution to export Gmail emails to multiple file formats and different platforms including desktop applications, Web clients, and email servers, RecoveryTools Gmail Backup Wizard is supported by both Mac and Windows OS.

Unique Features of this Software

  • Generates the Backup of Gmail emails along with all the attachments, elements, attributes, and metadata.
  • No restrictions on the number and size of files to be migrated. You can export any number of Gmail emails to the desired format or platform, irrespective of their size.
  • Saves Gmail Emails in 15+ file formats, such as PST, EML, EMLX, MSG, MBOX, and DOC.
  • The order, format, and structure of all the data items are maintained during and after the backup process.
  • Quick and easy transfer of bulk emails between Gmail accounts is supported.
  • Allows users to save data at multiple Web clients, email servers, and desktop applications.


RT Gmail Backup

Free Demo Version: The Trial edition allows you to download 25 emails per folder from your Google account.

Corbett Gmail Backup Tool to Export Gmail Data

Corbett Gmail Backup Tool is an automated solution that allows users to back up single or multiple Gmail accounts at once. One of the striking features of this tool is that it lets you customize your backup by selecting the files that you wish to export. Not only this, it allows you to set the date and time when you would like to start the backup process.

Unique Features of this Software

  • Preserves the data integrity and hierarchy of files and folders of the Gmail account.
  • Allows you to export Gmail emails locally in multiple file formats, such as PST, PDF, MBOX, HTML, TEXT, and EML.
  • Permits users to migrate Gmail account data to cloud applications such as Office 365 or any IMAP-enabled mail clients.
  • The tool imposes no restrictions on the size or number of files to be uploaded for migration.
  • Along with Gmail emails, you can take the backup of all the associated attachments and key elements like email addresses, contacts, etc.
  • Provides filters to sort Gmail emails as per various parameters, such as Date, To/From, and Subject.


Top Gmail Data Backup Tool

Free Demo Version: The Demo version of the Gmail Email Backup Tool allows you to back up 10 emails from each folder.

Xtraxtor Gmail Backup Tool to Extract Gmail Emails

Xtraxtor Gmail Backup Tool is an authentic and reliable approach that lets users export and back up Gmail emails. You can directly download Gmail emails to a computer, local hard drive, or another email platform, such as Thunderbird, Outlook, and Eudora, without the assistance of any external software. The tool also allows users to scan and preview the selected files and folders before migrating them.

Unique Features of this Software

  • Simple and interactive GUI makes the tool easily operable even by non-technical users.
  • Retains all meta properties of Gmail emails such as to, cc, bcc, subject, date, and time during the backup process.
  • Quick and easy conversion of files, irrespective of their number and size.
  • Allows users to resume the backup process from the point it had been stopped due to any reason.
  • Provides the Date-Range filter to only export emails from a specific period.
  • Supports all popular file formats, such as PST, MBOX, EML, HTML, TXT, and PDF.

Free Demo Version: The Trial edition allows you to extract 10 emails from your Gmail Account.

Yota Gmail Backup Wizard to Export Email Folders

Yota Software is one of the rising names in the industry of data recovery. The Gmail Backup Wizard by Yota is equipped with all the advanced features that allow users to migrate their Gmail mailbox along with all its attachments and folders, such as Inbox, Outbox, Drafts, Sent Mails, and Junk folder. A free demo version of the software is also available for you to check the various remarkable functionalities of the tool.

Unique Features of this Software

  • The tool lets users save their Gmail emails in multiple file formats, email clients, and email services.
  • The resultant files are in a computer or any external storage device, such as a Hard Drive, USB, and Flash Drive.
  • Compatible with all the versions of the Windows operating system: Windows 11, 10, 8, and earlier editions.
  • The tool can be run on both 32-bit and 64-bit computers and supports bulk conversion of emails.
  • Provides data filter options for selective conversion of files instead of migrating the complete mailbox.
  • Maintains the originality, structure, and hierarchy of data items during the backup process.


Free Gmail Data Backup Software

Free Demo Version: You can download 10 emails per Gmail account.


Here, we have listed 10 of the best Gmail Backup tools. These applications are selected by our team after months of testing on multiple parameters such as speed, dependability, advanced features, data integrity, user-friendliness, cost, limitations, and customer support.

In this post, we have discussed some of the noteworthy functionalities of each tool. Users can make their own choice as per their specific requirements. As per our survey and analysis, the three best-rated backup solutions are:

  1. SysTools Gmail Data Backup Software
  2. BitRecover Gmail Backup Wizard
  3. 4n6 Gmail Email Backup Software

All these tools are tried and tested and absolutely safe to use. These applications are used extensively not only for domestic and commercial purposes but also for forensic investigations. Most of these are offline Gmail Backup tools, so there is no possibility of your data being saved on any outside server. All these backup solutions have active customer support teams, which are 24*7 available to solve your queries and provide technical assistance.

Next Read: Best IMAP Backup Tool