Convert Gmail Emails To PDF as Legal Document While Maintaining Integrity
Looking for a way to convert Gmail emails to PDF for submitting as legal documents in Court? Then we have solutions for you.
In order to submit a document in court, it should be in a format that cannot be altered without leaving footprints. Only the documents which are unalterable are admissible as a legal document in Courts. In almost all legal offices storing or sharing of legal documents are done in PDF format.
Although there are other file formats that can also be used such as image formats (GIF, JPGE), PDF is one of the most used and preferred file formats. In this article, we will be solely focusing on the conversion of Gmail emails as legal documents for submitting it in court.
Reasons Why Converting Emails as PDF Is Preferred
During the forensic research, all the electronic mail evidence should be stored in a format so that it cannot be altered without leaving electronic trails. Any alteration in a PDF document can be traced and caught. Following are the few reasons due to which converting Gmail emails to PDF meets the needs for legal admissibility in court:
- Document Level Security
- Less Paper Work
- Searchable Option in PDF
- Mobile Friendly
- Interactive Document
- Lesser File Size
- Contains Attachments
- PDF as a Report
Legal Methods to Convert Gmail Emails to PDF
As we have explained above why PDF is preferred as the best format to submit as a legal document. Now let’s discuss about what are the methods to convert emails as PDFs that can be submitted in court. In all email clients, there is a default option to save email as PDF. Its enable when a user selects the emails and click on the 3-dot icon and then choose the Print option. While printing an email, the user can choose the “Save as PDF” option to convert that particular email in PDF file. However, doing these steps for multiple emails is not an easy task. Below we have explained two methods to convert Gmail emails to PDF file format. One by using default Print option and another with the help of the automated tool.
Steps to manually convert emails as PDF:
1. First login into your Gmail account whose emails you want to convert as PDF.
2. As shown in below screenshot, click on the 3-dot icon at the top-right of email.
3. Choose the Print option from the list of options
4. Next, click on the Change button
5. Now, choose the option “Save as PDF” to convert Gmail email to PDF (Portable Document Format) file.
6. Click on the Save button to begin the conversion process
7. Browser the location where you wish to save the converted email.
Tips: The manual method to convert emails as PDF is quite cumbersome when a bulk load of emails needs to be converted. To convert multiple emails, its best to opt for other workarounds that can effortlessly perform the conversion.
Alternative Way to Convert Emails as PDF
To effortlessly convert multiple emails and attachments to PDF as legal documents, it’s recommended to use an automated tool. As automated tools are specially designed software for such conversion, any technical or non-technical user can perform the task. The best-automated software that can convert Gmail emails to PDF is SoftwarePro Gmail to PDF Converter. This single utility can convert all emails of Gmail along with attachments in PDF files. Apart from that, it can also be used to download contacts, calendars, and documents for a Gmail account.
Steps to convert Gmail emails to PDF:
- Download & Login into Gmail account Id and password.
2. Select the Category as “E-mails” for conversion.
3. Select the email conversion format as PDF
4. Click on Apply Filter option for selective email conversion.
5. Choose the Destination location & click on the Start button.
This blog illustrates the methods to convert Gmail emails to PDF that is admissible as a legal document in Courts. It’s necessary to opt for a method that is quick as well as 100 %secure that will no alter the integrity of an email. So for such purposes, we have explained two methods. The first one is the default method that can be used for the conversion of each email one-by-one. Second by using a professional tool that are swift as well as secure. Additionally, it stores all the attachment of an email inside the PDF file itself.