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How to Export Email From Exchange 2010/2013/2016 to PST File? Get the Solution

Published By Aswin Vijayan
Approved By Anuraag Singh
Published On October 4th, 2023
Reading Time 6 Minutes Reading
Category MS Exchange

Summary: If you don’t know how to export email from Exchange 2010/2013/2016 to PST file, they are at the right place. In this write-up, we will guide you to export email from Exchange 2016 to PST with the help of manual and professional solution.

Exchange emails are the best mode of communication in companies. Employees or clients share information with each other through emails. That information could be anything like – project details, personal/professional data, and many more things. Exchange database mailbox emails store sensitive data of users and organizations and to protect this data you have to export all emails from Exchange mailbox to the Outlook data file.

Why Export Emails From Exchange 2016/2013/2010 to PST?

Microsoft Exchange Server handles various EDB mailboxes and its data items and we cannot forget that it is prone to corruption. As it stores a large amounts of data such as: emails, contacts, notes, journals, etc.. in the server.

Apart from this sometimes due to server crash, hardware/software failure, human deletion, and many other reasons users can lose their Exchange emails and various other data items and Exchange mailboxes. So, to keep safe and secure you have to export emails from the EDB mailbox to the PST file. In case is any disaster happens, there is a backup file ready and the user can retrieve all its data.

To export all emails from Exchange mailbox to the PST file you can use Exchange PowerShell as the manual solution and EDB Conversion software provided by SysTools as professional method.

Using Manual Method For How to Export Email from Exchange 2010/2013/2016 to PST File

Before using the PowerShell command to export Exchange emails to Outlook data file. First you have to provide permission to export the EDB mailbox emails to PST file because by default Microsoft Exchange doesn’t grant “Mailbox Import Export role”. Insert the command given below to assign the role:

New-ManagementRoleAssignment –Role “Mailbox Import Export” –User “insert the name of user”

Now create the shared folder and grant the read/write permission to the Exchange Trusted subsystem security group.


Follow the cmdlet given below to export email from Exchange 2016 to PST along with 2013 and 2010 MS Exchange verions.

New-MailboxExportRequest -Mailbox “enter the Exchange database mailbox name” -FilePath “\\ExchangeServer01\nameofthefolder\filename.pst” -IncludeFolders Inbox

For Example:

command to export exchange mailbox email_

Resultant File:


Note: This command helps you to export email from Exchange mailbox to PST file but it only export emails from single EDB mailbox at a time. If you want to export email in bulk you have to execute cmdlet again & again until your work is done. As we can see that it would be a tedious job to do. To avoid all this trouble users can use the advanced solution provide below which help users to export multiple emails fro various mailboxes to the Outlook data file in a hassle freeway.

Use Automated Method For How to Export Email From Exchange 2010/2013/2016 to PST File from Offline EDB File

Most of the users also have Dismounted or Offline Exchange database file and they want to export emails from this mailbox database and there is no other manual solution which can perform this conversion. In that case users can use the EDB Conversion software which easily export all emails from multiple Exchange mailboxes such as: user, archive, disconnected, shared, legacy to PST file in bulk. It provides categories filter option that allow you to export selected mailbox items: emails, contacts, notes, journals, tasks, calendars from different mailboxes to the selected file format.

Download Tool Purchase Now

This utility support Miccrosoft Exchange database public folder and private mailboxes.  User can easily perform batch migration public folders Exchange 2013/2016 along with other mailboxes. It provides scan mode option that removes corruption from the Exchange database file. Quick scan removes minimal corruption and to recover highly corrupted .edb file you can opt advance scan. This option also recovers permanently deleted Exchange mailboxes and data items.

The software is capable to export the entire Exchange Mailbox to PST & other file formats: PDF, MBOX, EML, MSG, HTML. After conversion, the tool auto-create the export report of exported Exchange email and other data which contains the success and fail count in CSV file format.

Key Features Of Professional Software

  1. Export data from public and private EDB file
  2. Preview MS Exchange mailbox data items before conversion
  3. Maintain actual folder structure and keep metadata intact
  4. Date filter option export Exchange mailboxes from a specific period of time
  5. Export corrupted offline / dismounted Exchange database file to various file formats
  6. Provide remove (SMIME/OpenPGP) email encryption in bulk from Exchange mailbox
  7. Suitable with all versions of Microsoft Outlook, Windows OS, and Exchange Server

Stepwise Method For How to Export Email from Exchange 2016/2013/2010 to PST File from Offline EDB File

1: Download the automated software in your local system > Install > Launch it

install software

2: Select the Add File button > Load offline / dismounted Exchange database file > Click Add

select add file

3: Preview MS Exchange database file, mailboxes, and data items > Click Export

preview edb mailbox data items

4: Select entire Exchange Mailboxes > Click on PST > Select Advance settings

click on advance settings

5: Click on mails from categories filter option > Click on the Save button

select mails and click on save button

6: Select the browse button and set destination file path > Click Export

click export

7: Finally, all email from Exchange mailboxes are successfully exported to the PST file format

Note: If you want to export emails from Live Exchange Server 2010, 2013, 2016 and other versions then use can use the Exchange Export Tool provided by SysTools which is capable to export various data items like – mails, notes, tasks, calendars, journals, etc… and mailboxes such as: disconnected, enabled, journal, corrupt, exclude dumpster, hosted, disabled to the Outlook PST file in a simplified manner without any hassle.

Download Tool Purchase Now

Working Steps to Export Emails from Exchange 2010 / 2013 / 2016 Server to PST FIle

1. Download, Install and run the automated wizard

2. The, insert the Exchange credentials >> Select Exchange Server version and click on the Include sub-domain users checkbox >> Click on the login button

enter credentials

3. Select the Exchange mailboxes and click on the next button

select edb mailboxes

4. After that, select the EDB mailbox mail data item >> Click on the browse button to set target file path >> Select the export button

click export button

Bringing It All Together

This write-up provides complete information on how to export email from Exchange 2010/2013/2016 by using the manual and professional solution. You can use the manual method when you want to export Exchange emails from a certain number of mailboxes but if there are mailboxes in bulk then this solution is not useful in that scenario. In that situation, you can use the professional that export all emails from various Exchange mailboxes to PST file in a single shot without any data loss. Depending on your preferences you can select the solution and perform the conversion.