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How to Migrate Your Organization Data to Office 365 Enterprise

Alessia Manon ~ Modified: May 13th, 2023 ~ migration, Office 365, Outlook ~ 4 Minutes Reading

Switching to Office 365 and leaving the old account data is often done by many users. Although the thought of having an empty mailbox in new account is nice, you never know when you will be needing any of your data. So, if you are opting for Office 365 and planning to migrate your organization data to Office 365 enterprise, then basic instructions in this article help you along the process. Here, we will be providing a solution by considering your current environment is MS Outlook.

However, if you belong to platforms other than MS Outlook, such as G Suite, Google Vault, Lotus Notes, Exchange Server, etc., then click here.

Methods to Migrate Your Organization Data to Office 365 Enterprise

If you are new to Office 365, then probably you are unaware of the working of the Azure directory. Therefore, we will be providing more simplistic solutions such as IMAP using Outlook and automated tools.

If in case you are already familiar with Azure Directory or PowerShell commands, then see: How to Import PST to Office 365

Method #1: Using Outlook to Migration of Data

Migrating single user account data to Office 365 enterprise can directly be done with the help of Microsoft Outlook itself. First, you need to export your Outlook file into .pst format and then import it into your new Office 365 account. Following the below step-by-step working of the approach:

Step 1: Export Data From MS Outlook

1. Open your desktop Outlook application and visit File tab.

2. Navigate to Open&Export section and then select Import/Export option.

3. Choose export to a file >> Next >> Outlook data file (.pst) >> Next

4. Select the location where you wish to export the Outlook data.

5. Finally, select the mailbox that you want to migrate to Office 365 >> Finish.

Now you have exported your organization Outlook data, you can proceed with the steps to migrate it into Office 365 account.

Step 2: Migrate Data Into Your Office 365 Account

1. First you need to synchronize your Office 365 account with MS Outlook. For that you need to open Outlook >> GO to File tab >> Click on Add Account option and fill in the details of Office 365 user account.

2. After that, visit File tab again >> Open/Export >> Import//Export option.

3. In the pop-up wizard, select “import to a file” option >> Next.

4. Now, select the “Outlook data file (.pst) option.

5. Browse the PST file need to migrate into Office 365, >> Next.

6. Select the Folder where you wish to import the file and Hit Finish.

Outlook will start importing the data into Office 365 account. Once finished, you will get a pop-up message.

The above steps are only to migrate single user data of the organization to Office 365 enterprise. Repeat the steps for all the users of an organization.

Method #2: Using Automated Solution to Migrate Data

In case if there are multiple users that need to be migrated from your current organization to Office 365 enterprise, then it can be done with the help of the Office 365 PST Import tool from SysTools. This utility is specially designed for such migration tasks. It allows to simultaneously migrate multiple files directly into Office 365 user accounts. Following are the working steps to do that:

1. Download the tool on your system and launch it.

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2. Login into the tool via Office 365 enterprise admin id and password.

3. Click on the “Add File(s)/Folder” option to include the .pst file from the Outlook account.

pst to Office 365 migration

4. Map the file path with designated Office 365 user account id

5. Choose the type of items that need to be migrated & set a date-range filter.

import pst to Office 365

6. Finally, hit the Import button to begin the migration.

The tool will preview the live status of the migration, once finished, the tool will notify you with a pop-up message. In the end, click on the “Save Report” button to generate a report containing details of migrated data.

Final Thoughts

In this article, we have explained how to migrate your organization data to Office 365 enterprise. The solution is for organizations whose current platform is MS Outlook. For that we have provided two solution, one for single user account data migration and another for multiple user account data migration.